Vaadwa Tech. Privacy Practices

Below you will find Vaadwa Tech’s Privacy Policy. These policies apply to Vaadwa Tech and its affiliated companies (collectively “Vaadwa Tech”). PLEASE READ THESE POLICIES CAREFULLY.

PRIVACY POLICY

Effective Date: June 25, 2024.

This policy applies to Vaadwa Tech. and its affiliated companies (collectively “Vaadwa Tech”).

Vaadwa Tech understands that your privacy is important to you and is committed to safeguarding the confidentiality and privacy of personal information entrusted to it.

This Privacy Policy describes how Vaadwa Tech handles and protects your personal information in connection with the hosting of this website, and the provision of its diverse business advisory services in the fields of corporate finance and restructuring, economic and financial consulting, forensic and litigation consulting, health solutions, strategic communications and technology (“Services”), as explained in more detail here: https://www.vaadwatech.com/services.

Scope of this policy

This policy applies to personal information which is collected and/or used by Vaadwa Tech in its capacity as a controller as that term is defined in the Indian Personal Data Protection Bill, 2018. The contexts in which this might occur are explored under “When do we collect personal information” below.

When we provide Services to clients, we sometimes handle personal information as a processor. This means that we process the information solely on the instructions of our clients, who retain control of the information. Therefore, if our use of your personal information is not covered by this policy, you may need to contact the client (and controller) on whose behalf the processing of your information is carried out.

Quick read

Who is your controller?

The Vaadwa Tech entity responsible for your personal information will be the entity that originally collected information from or about you. If you have a direct interaction with Vaadwa Tech (for example, you attend an Vaadwa Tech hosted event), the identity of your controller may be disclosed to you in connection with that interaction. If we process your personal information in the course of providing our Services to clients, your controller will be the ABS entity providing the Services (assuming those Services are provided as a controller, see above for an explanation). Please note that the contact details for all ABS entities in respect of data protection or privacy issues are the same, and are as set out below.

Your Acceptance

In respect of personal information collected over this and other Vaadwa Tech websites, your continued use of these websites constitutes your understanding of, and agreement to, the practices described in this Privacy Policy and elsewhere on the websites as well as any subsequent updates. Please see the additional information under the heading [Legal] for more information about our online terms of use and policies in general.

When do we collect personal information?

We collect information about you if:

• you use this (or any other Vaadwa Tech) website;
• you enquire about, or engage Vaadwa Tech to provide, its Services (either in a personal capacity, or as a representative for your employer or client);
• the use of your personal information is reasonably necessary to provide our Services (in these circumstances, your personal information may be disclosed to us by our client who may, for example, be your employer or service provider, or we may obtain your personal information from a range of public or subscription sources, directly from you, or from your associates or persons known to you);
• you apply for a position with Vaadwa Tech;
• you attend an Vaadwa Tech hosted or sponsored event or webinar;
• you contact us with any other enquiry, complaint or notice.

What types of personal information are collected and what do we use it for?

The following is a summary of the types of personal information we collect, and the purposes for which that information is used.

Website Users

Vaadwa Tech collects your name, address, e-mail address, telephone number and any other personally-identifiable information which you voluntarily provide as “comments” when you submit an inquiry through the “Contact Us” tool or sign-up forms or other opt-in forms. Vaadwa Tech also collects other background information about you in connection with career-related inquiries that you submit through its website.

Vaadwa Tech may also automatically collect personal information (through the use of Cookies or similar technologies, including your IP address, device identifier, browsing patterns on its websites, clickstream data, and HTP protocol elements) to ensure the effective operation of the website or in order to align the presentation of our Services more closely to your requirements (for example, processing information about your broad geographic location to serve you with a local version of this website). This tracking information is stored in an anonymous, aggregated and non-personal format, and is also used to understand and analyze trends, to administer the websites, and to learn about user behavior on the websites.

In certain instances, Vaadwa Tech may use IP addresses to help identify you when Vaadwa Tech feels, in its sole discretion, that it is necessary to enforce compliance with this Privacy Policy, to protect its services, websites, systems, information, employees, business partners, subsidiaries, affiliates, users, customers or others, or when required by law or for law enforcement purposes.

Vaadwa Tech’s Former, Current and Prospective Clients

If you submit an enquiry to Vaadwa Tech about our Services (either over the website, or by emailing, telephoning or meeting with one of our colleagues), then we will process information such as your name, job title and contact information in order to respond to your enquiry.

If you attend an Vaadwa Tech event or webinar, or if you associate with an Vaadwa Tech colleague at, for example, an industry event, then Vaadwa Tech may collect basic personal information, such as contact details, which you voluntarily provide (for example, by filling in a form or handing over a business card) in order to facilitate your participation in the event, and for the management of our relationship with you as an actual or prospective client.

If you or the organisation you are associated with becomes an Vaadwa Tech client, then we may process your personal information in order to:

• carry out “Know Your Client” checks and screening prior to starting a new engagement (as well as basic contact information, this may mean processing compliance related information such as proof of your identity, information about your professional background, history of directorships and, in some circumstance, details of any criminal convictions or adverse media coverage);
• carry out background checks for the purposes of complying with anti-money laundering and terrorist financing laws;
• carry out client communication, service, billing and administration;
• deal with client complaints; and
• administer claims.

Taking account of applicable marketing laws, we also process personal information about our clients (former, current and prospective) in order to:

• send our clients newsletters, know-how, promotional material and other marketing communications;
• invite our clients to events (and arrange and administer those events).

Performing Services for Our Clients

As discussed above, many of our Services involve the processing of personal information. In the majority of cases, personal information is provided to us in strict confidence, subject to restrictive undertakings on its use / disclosure.

Illustrative examples of the use of personal information in connection with our Services, and the legal bases we rely upon for using personal information, are set out in Annex 1 (Use of Personal Information for our Services).

Other Uses

If you apply for a position with Vaadwa Tech, we will need to collect personal information in order to consider your application, and during any interview and assessment phase.

If you enquire about, or decide to purchase stock in Vaadwa Tech, then we will collect (either from you or from your broker / investment manager) basic personal information required to register you as a stockholder.

Finally, if you contact us for any other reason, we will collect basic contact details, as well as any other personal information relevant to the reason for your enquiry, in order to resolve that enquiry.

What is our legal basis for collecting personal information?

All processing (i.e. use) of your personal information is justified by a “lawful basis” for processing. In the majority of cases, processing will be justified on the basis that:

• the processing is necessary for the performance of a contract to which you are a party, or to take steps (at your request) to enter into a contract (e.g. where you request certain Services as an individual client, or where we help advise your employer or service provider on fulfilling an obligation to you under a contract);
• the processing is necessary for us to comply with a relevant legal obligation (e.g. where we are required to collect certain information about our clients for tax or accounting purposes, or where we are required to make disclosures to courts or regulators); or
• the processing is necessary for the performance of a task carried out in the public interest (e.g. background checks for anti-money laundering and terrorist financing purposes); or
• the processing is in our legitimate interests, subject to due consideration for your interests and fundamental rights (this is the basis we rely upon for the majority of the processing of personal information in connection with the provision of our Services, and also for the purposes of most client on-boarding, administration and relationship management activities).

In limited circumstances, we will use your consent as the basis for processing your personal information, for example, where we are required by applicable law to obtain your prior consent in order to send you marketing communications.

Before collecting and/or using any special categories of data (as that term is defined in the GDPR), or criminal record data, we will establish a lawful exemption which will allow us to use that information. This exemption will typically be:

• your explicit consent;
• the establishment, exercise or defence by us or third parties of legal claims; or
• other uses allowed by applicable law including context specific exemptions provided for under local laws of EU Member States and other countries implementing the GDPR, such as in relation to the processing of special category data for the purposes of preventing or detecting fraud in relation to instructions from potential clients.

Disclosure of Personal Information to Third Parties

Vaadwa Tech will not disclose your personal information to third parties other than as described in this Privacy Policy unless Vaadwa Tech has your permission or is required or permitted by law. Vaadwa Tech may share such information with its affiliates as necessary to carry out the purposes for which the information was supplied or collected. Similarly, third party contractors, consultants and/or vendors engaged by Vaadwa Tech to provide services may have access to your personal information. These third parties will be subject to their own data protection requirements providing the same or greater level of security provided by Vaadwa Tech and in most instances will also have entered into a written agreement with Vaadwa Tech which addresses the protection of your personal information.

Vaadwa Tech may also disclose your personal information for the purposes of:

• responding to requests from law enforcement agencies, regulators or courts, or to subpoenas, search warrants, or other legal requests;
• the prevention and/or detection of crime;
• establishing legal rights or to investigate or pursue legal claims;
• a merger, acquisition or corporate restructuring to which Vaadwa Tech is subject;
• preventing risk of harm to an individual.

International Hosting and Transfer of Information

Vaadwa Tech is a global organization and may transfer certain personal information collected on its websites across geographical borders to Vaadwa Tech offices, personnel, or third parties located throughout the world. Vaadwa Tech may also store such information in a jurisdiction other than where you are based.

Vaadwa Tech will take appropriate steps ensure that transfers of personal information are in accordance with applicable law and carefully managed to protect your privacy rights and interests and transfers are limited to countries which are recognized as providing an adequate level of legal protection or where we can be satisfied that alternative arrangement are in place to protect your privacy rights. To this end:

• Where we transfer your personal information outside Vaadwa Tech to third parties who help provide us with any of the activities described in this policy, we obtain contractual commitments (such as the Standard Contractual Clauses) from them in order to protect your personal information.
• Where we receive requests for information from law enforcement, courts or regulators (who may be based overseas), we carefully validate these requests before any personal information are disclosed.

You have a right to contact us for more information about the safeguards we have put in place (including a copy of relevant contractual commitments) to ensure the adequate protection of your personal information when this is transferred as mentioned above.

Information Security

Vaadwa Tech has reasonable technical safeguards, security policies and procedures in place to protect personal information from unauthorized loss, misuse, alteration, or destruction. Measures we take include placing confidentiality requirements on our staff members and service providers, limiting access to your personal information on a “need to know” basis, and providing training to appropriate Vaadwa Tech personnel. We also maintain comprehensive policies addressing data incident response protocols.

Despite Vaadwa Tech’s best efforts, however, security cannot be absolutely guaranteed against all threats.

Retention of your personal information

Vaadwa Tech retains your personal information for the period of time required for the purposes for which it was collected, any compatible purposes which we subsequently establish, or any new purposes to which you subsequently consent, or to comply with legal, regulatory and Vaadwa Tech policy requirements. This period of time will usually be the period of your, or the relevant client’s, relationship or contract with Vaadwa Tech plus a period reflecting the length of time for which legal claims may be made following the termination of such relationship or contract. Some information (such as call recordings, tax records and certain information required to demonstrate regulatory compliance) may need to be kept for longer. Personal information will be kept for a shorter or longer period of time if so required by law or an Vaadwa Tech policy, if the information becomes subject to a legal hold (for example, following a communication from our regulator) or if we have identified through a data protection impact assessment that a different retention period is appropriate.

Right to Access

You have the right to access personal information which Vaadwa Tech holds about you, together with certain information about how and why your personal information is processed.

Right to Rectification

You have a right to request us to correct your personal information where it is inaccurate or out of date.

Right to be Forgotten (Right to Erasure)

You have the right under certain circumstances to have your personal information erased. Your information can only be erased if it is no longer necessary for the purpose for which it was collected, and we have no other legal ground for processing the information.

Right to Restrict Processing

You have the right to restrict the processing of your personal information, but only where:

• its accuracy is contested, to allow us to verify its accuracy; or
• the processing is unlawful, but you do not want it erased; or
•     it is no longer needed for the purposes for which it was collected, but we still need it to establish, exercise or defend legal claims; or
• you have exercised the right to object, and verification of overriding grounds is pending.

Right to Data Portability

You have the right to data portability, which requires us to provide personal information to you or another controller in a commonly used, machine readable format, but only where the processing of that information is based on (i) consent; or (ii) the performance of a contract to which you are a party. Please note that Vaadwa Tech rarely relies upon consent as a legal basis, and the performance of a contract basis will only be relevant to the extent that you, as an individual, are party to a contract with Vaadwa Tech or a client, and our use of your personal information is necessary for the performance of that contract.

Right to Object to Processing

You have the right to object to the processing of your personal information at any time, but only where that processing is based on our legitimate interests. If you raise an objection, we have an opportunity to demonstrate that we have compelling legitimate interests which override your rights and freedoms.

Marketing

Vaadwa Tech may send you information related to its services, products and events that we believe are of interest to you. This information may be sent by post or via email. If at any point you no longer prefer to receive marketing communications from Vaadwa Tech you can (i) unsubscribe from Vaadwa Tech communications sent by email using a link provided in marketing emails sent from Vaadwa Tech; or (ii) contact us to exercise your right to prevent all forms of marketing (both post and email).

Children

Vaadwa Tech’s websites are not intentionally designed for or directed at children under the age of 13. It is Vaadwa Tech’s policy never to knowingly collect or maintain information about anyone under the age of 13, except as part of an engagement to provide professional services.

Links

Vaadwa Tech websites may contain links to other sites, including websites maintained by Vaadwa Tech affiliates that are governed by other privacy policies that may differ somewhat from this one. Users should review the privacy policy of each website visited before disclosing any personal information. To the extent that Vaadwa Tech provides links to third party websites, such links do not constitute an endorsement, sponsorship, or recommendation by Vaadwa Tech of the third parties, the third party websites, or the information contained on those websites, and Vaadwa Tech is not responsible or liable for your use of such third party websites. Where appropriate you should review the privacy policies of any websites or applications before submitting personal information.

Changes to this Policy

By using Vaadwa Tech websites you consent to the collection, use and storage of personal information as described in this Privacy Policy and elsewhere on the websites. Vaadwa Tech reserves the right to make changes to this Website Privacy Policy from time to time. Vaadwa Tech will notify you by posting amendments to the Privacy Policy on this website.

Contact Us

If you have questions or concerns regarding this policy or Vaadwa Tech’s personal data processing policies, please contact Vaadwa Tech at: support@vaadwatech.com.

If you reside in the EEA and have questions or concerns regarding this policy or processing of your personal information by Vaadwa Tech please contact us at support@vaadwatech.com.

COOKIE POLICY

Effective Date: June 25, 2022.

This policy applies to Vaadwa Tech and its affiliated companies (collectively “Vaadwa Tech”).

Vaadwa Tech is committed to safeguarding the privacy of your personal information and to being transparent about the technologies it uses. This Cookie Policy explains how and why Cookies and similar technologies are used by Vaadwa Tech to improve and enhance your user experience when using our websites. This Cookie Policy should read in conjunction with the Vaadwa Tech Privacy Policy. By continuing to browse or use Vaadwa Tech websites you agree that Vaadwa Tech can store and access Cookies as described in this Policy.

What are Cookies and other Tracking Technologies?

A cookie is a small text file containing small amounts of information that a website puts on a user’s computer (or mobile device) when you visit a website and is used by the website to send information to your browser and for the browser to return information to the website.

You can find more information about cookies at: www.allaboutcookies.org and www.youronlinechoices.eu. For a video about cookies, please visit www.google.com/policies/technologies/cookies.

How do we use Cookies and other Tracking Technologies?

The information your browser sends to one of Vaadwa Tech’s websites is used for authentication and identification of your session and allows Vaadwa Tech to display the correct information on the website. Vaadwa Tech matches the cookie against your details so it can distinguish you from other users as you browse the site, which helps it to provide you with a good user experience. Most web browsers enable you to erase cookies, block cookies, receive a warning before a cookie is stored on your device or disable cookies. If you wish to withdraw consent to use Cookies at any point you will need to delete cookies using your web browsers settings. If you do so, however, this site may not function correctly.

Logging: Vaadwa Tech records and stores details of the pages visited so that it can generate usage statistics. Except as otherwise provided in this Privacy Policy, Vaadwa Tech does not sell or share any information gathered to other companies.

Cookie retention: This website uses cookies which are persistent and non-persistent (session-based). While many of the cookies used on this website only last for the duration of your use of this website (session-based cookies), other cookies are persistent, i.e., stay in one of your browser’s subfolders until you delete them manually or your browser deletes them.

What types of Cookies may be used?

First party cookies – First party cookies are set by the Vaadwa Tech website you are visiting and they can only be read by Vaadwa Tech.

Session cookies – Session cookies are used by the server to store information about user page activities so users can easily pick up where they left off on the server’s pages. These are temporary cookie files, which are erased when you close your browser, and when you restart your browser and go back to the site that created the cookie, the website will not recognize you. You will have to log back in (if login is required) or select your preferences/themes again if the website uses these features. A new session cookie will be generated, which will store your browsing information and will be active until you leave the site and close your browser.

Persistent cookies – Persistent cookies are employed to store user preferences. These files stay in one of your browser’s subfolders until you delete them manually or your browser deletes them based on the duration period contained within the persistent cookie’s file. For Information on session and persistent cookies, see here.

Third party cookies – Third party cookies are set by a different organization to the owner of the website you are visiting. For example, the website might use a third party analytics company that will set its own cookies to perform this service (for example, as described below, this website uses Google Analytics).

Vaadwa Tech websites also uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”) to help analyze how users use the site, for example which pages are most frequently visited. The information generated by a Google Analytics cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.

By continuing to use this website you give your consent for Vaadwa Tech to use cookies as detailed above.

If the way Vaadwa Tech uses cookies changes significantly (e.g. a new cookie being added with different functionality), Vaadwa Tech will inform you from the login page. This detail will always be available to you from the navigation links at the bottom of all pages.

What if I don’t want cookies to be used?

By using Vaadwa Tech’s website you agree that Vaadwa Tech can place cookies on your device as explained above. If you want to remove existing cookies from your device you can do this using your browser options. If you want to block future cookies from being placed on your device you can change your browser settings to do this. Please note that if you use your browser settings to block the use of all Cookies it may impact certain functionality on the Vaadwa Tech websites or degrade your browsing experience.

Contact Us

If you have questions or concerns regarding this policy or Vaadwa Tech’s personal data processing policies, please contact Vaadwa Tech at: support@vaadwatech.com.